Episode 111: Rethinking Productivity- Making the Complex Simple with Scott Hopson

Scott Hopson

Recently in the FCM community we asked what your biggest success was from last year, and so many of your answers had to do with taking a big leap of faith towards your goals.

Scott Hopson

Founder & CEO, Pivotal Coaching

Recently in the FCM community we asked what your biggest success was from last year, and so many of your answers had to do with taking a big leap of faith towards your goals. As we enter this new year and decade, I’m sure you feel the desire to make huge leaps forward in your business or towards those big scary goals. The pitfall that so many of us fall into is mistaking the urgent for the important. We get a lot of things done off of our to do list, but none of them actually move the needle towards our goals. If we’re getting really real, it’s because we are all guilty of procrastinating because we’re afraid the outcome won’t be perfect. And if it’s not perfect, then that means we’re not good enough. Today we’re going to learn how to bypass those fears, and build strong habits towards true productivity. We’ll also learn easy-to-implement systems that will act as your guard rails to prevent you from running off course. If you have a big goal to reach in this year or this decade, then listen to this episode.

What You’ll Learn from this Episode:

• How to maximize productivity to take your business to the next level

• Ensure that every action you take is in line with your mission, vision, and core values

• Create more time for yourself

Here’s the Complete List of Tips:

(2:30) When life gets in the way, what is important versus what is urgent?

We start with learning how to boil our business down to the key ingredients that will drive it forward, and ensure they are still in alignment with our mission, vision, and core values. This is critical. Scott has found that the people that focus on the “important” rather than the “urgent” find more success. If something is not contributing to the long-term goal, it’s not important!

(7:00) Finding clarity around what is important vs. urgent

Ask yourself, “do I want to be busy? or do I want to be effective?” which is the same as asking “do I want to be efficient, or do I want to be effective?” What’s the one next right thing that I need to get done?

(8:20) Add a layer…

All your activities should anchor to the agreed strategic plan of measurable metrics that grow your business.

Vision: Why you exist

Mission: What you do

Core values: How you show up

Are these measurable? Or are they idealistic? Are they actionable? Do you have clarity? Can anyone in your business recite it? Can you demonstrate it? It now becomes easy to tell whether you’ve been efficient or effective.

(13:30) Addressing fear about not doing the “urgent”

There’s what we know, what we don’t know, and what we don’t know we don’t know. Most people aren’t gathering the data or the feedback that tells them what the real problem is. We’re putting out fires, but are not sure what caused the fire in the first place. We have to have the courage to stop and realize you have to make a better decision.

Often we procrastinate because we’re afraid it won’t be perfect. And if it’s not perfect it means we’re not good enough. We have to build the courage to say no to the urgent, and focus on the important. Don’t let someone else’s urgency derail you from what’s important.

Watch out for: procrastination –> perfectionism –>  panic

To help you get out: Feel what you feel. Meditate on your willingness to honor your commitment, and then ask for help.

(34:00) Maintaining a business that values the important

The culture of your business is directly related to the worst behavior you tolerate. If you argue for your limitations, then you get to keep them.

(28:30) How do I determine what’s important versus urgent?

Use the Eisenhower Box (see below). To decide on what’s important not urgent, and the urgent not important, make the important urgent. Because this is what is important to your business.

1. Give a deadline to the important things.

2. Make it public.

3. Give yourself consequences

4. Create reminders

(33:40) What to do when you feel like you don’t have time. Consider these two quotes.

Time is a creation. To say “I don’t have time” is the same as saying “I don’t want to”

“Only put off what you’re willing to die having left undone.”

You must find the courage to get the important things done.

(39:40) Five things you should be doing to help with your decision making based on the book Fundamentally Different

  1. What is your intended outcome or goal?
  2. What data exists to help me make an informed decision?
  3. Once you’ve got that, what are your options?
  4. What are the advantages and disadvantages of each option?
  5. Select the option that gives you the best possible outcome on the growth of your business.

References in the Episode:

Fundamentally Different by David Friedman

Talent Code by Daniel Coyle

Show Note's Index